Enterprise System Catalog

Enterprise System Catalog

Senate Bill 272

As of July 1, 2016, the California Constitution requires local agencies, for the purpose of ensuring public access to the meetings of public bodies and the writings of public officials and agencies, to comply with a statutory enactment that amends or enacts laws relating to public records or open meetings and contains findings demonstrating that the enactment furthers this purpose. This bill requires local agencies to create a catalog of Enterprise Systems with annual updates.

Enterprise System

Large-scale application software packages or computer system that collects, stores, exchanges, and analyzes information that the agency uses that is both of the following:

  • A multi-departmental system or a system that contains information collected about the public.
  • A system to record

An Enterprise System does not include any of the following:

  • Information technology security systems, including firewalls and other cybersecurity systems.
  • Physical access control systems, employee identification management systems, video monitoring, and other physical control systems.
  • Infrastructure and mechanical control systems, including those that control or manage street lights, electrical, natural gas, or water or sewer functions.
  • Systems related to 911 dispatch and operation or emergency services.
  • Systems that would be restricted from disclosure pursuant to Section 6254.19.
  • The specific records that the information technology system collects, stores, exchanges, or analyzes.

Requirement

  1. Create a catalog of enterprise systems containing:
    • Current system vendor
    • Current system product
    • A brief statement of the system’s purpose
    • A general description of categories or types of data
    • The department that serves as the system’s primary custodian
    • How frequently system data is collected
    • How frequently system data is updated
  2. To make the catalog publicly available upon request
  3. To post the catalog in a prominent location on the agency’s website

Exception

If the public interest served by not disclosing the information described clearly outweighs the public interest served by disclosure, the local agency may instead provide a system name, brief title or identifier of the system.

View Log